Your Board of Trustees, Church Council, and Leadership Development and Nominating Committee need YOU to fill two critical openings for church officers: secretary and assistant secretary. The Secretary keeps minutes of the monthly Board of Trustees meetings, preserves the church’s historical records, and ensures the accessibility of church policies, among other tasks. The assistant secretary takes minutes of three Church Council meetings each year, organizes the semi-annual Find Your Ministry Fairs, attends Church Council planning meetings, supports the church moderator, and fills in for the Board secretary as needed. If you’re interested, please submit the form below and contact LDNC Chair Mary Topolinski (firstname.lastname@example.org).
ASC Leadership FAQs
What is the difference between serving on the Board of Trustees and serving as an officer?
Members of the Board of Trustees are responsible for the supervision and direction of the affairs of the church, with a particular focus on policy development and oversight. Officers report to the Board of Trustees and perform specific functions for the church, as described below.
How are prospective trustees and officers nominated?
The three roads to nomination are:
- Nomination by the LDNC in its report to the congregation.
- Petition signed by 20 All Souls members and submitted to the secretary before or at the annual meeting.
- Nomination by a member, with three motions to second by other members from the floor, at the annual meeting.
What’s the next step in the nomination process?
The LDNC will review all leadership applications and will contact interested candidates to schedule an interview. According to the process outlined in the document “ASC 2016 Leadership Development and Nominating Committee Candidate Assessment Protocol,” the LDNC will recommend nominees to the congregation by presenting a slate of candidates (one person to fill each vacant post), instead of presenting a field of multiple candidates for each vacant post.
FAQs for Board of Trustees
What are the responsibilities of the members of the Board of Trustees?
Under All Souls’s governance system, called “policy governance framework,” the trustees have three main functions: 1) to listen to the congregation; 2) to set broad policy; and 3) to monitor both the church’s progress toward its goals/visions statements and the staff’s compliance with same. The Board of Trustees is not an implementation body and does not engage in the church’s day-to-day management. Board members participate in and support church committees. (For more information on governance, see www.all-souls.org/governance-finance.)
How long is a trustee’s term?
Each trustee serves for three years. The terms are staggered so that three trustees cycle off and three new trustees cycle on each year.
How often does the Board meet and what is the typical workload?
The Board meets monthly and usually has an annual weekend retreat. Occasionally, special meetings are called to address specific issues. Between meetings, trustees should expect to review materials. The average workload is about 10 to 20 hours per month. The Board president and vice president, who are elected by the other trustees, may have a larger workload.
FAQs for Officers
What are the responsibilities of the church officers?
Church officers work closely with the Board of Trustees and staff. They are elected by the congregation at the annual meeting. The church's bylaws set out the offices and their responsibilities:
- The secretary keeps minutes of the Board meetings; preserves an account of whatever may be of interest in the history of the church; records and ensures the accessibility of all church policies; convenes the first meeting of the newly elected Board of Trustees and presides over the election of the president and vice president; convenes the first meeting of the Nominating Committee; receives and makes available to the congregation the Nominating Committee’s annual report; receives and makes available to the congregation the Church Council’s nominations to the next year’s Nominating Committee.
- The assistant secretary acts in place of the secretary during the latter’s absence; assists the secretary in performing secretarial duties; takes minutes for and maintains the membership roster of all Church Council meetings.
- The treasurer monitors the church’s funds; assures safekeeping of the books and records of all financial transactions; performs other duties customary to the office; attends Board meetings.
- The assistant treasurer helps the treasurer perform the duties of that office, including organizing and overseeing the counting of contributions received during regular and special offerings.
- The moderator presides at the church’s annual and special meetings; is responsible for preparing meetings and for assuring that proceedings are conducted fairly and in accordance with the church’s bylaws; gives reasonable opportunity for all members attending these meetings to express their opinions, except for matters relating to the determination of the ballot process; chairs the Church Council.
- The membership secretary is responsible for the official roll of church membership; determines membership status as directed in Article IV of the bylaws; maintains an official list of members entitled to vote in church elections.
How long are terms for the church officers?
Officers serve for one year. They may choose to continue to serve up to three consecutive years.
Want more information?
Please free to talk with anyone on the LDNC at any time about your interests, concerns, and questions. We are here to help.
The 2016-2018 Leadership Development and Nominating Committee
Chair Mary Topolinski (email@example.com)
Deputy Chair Tom Fox (firstname.lastname@example.org)
Jennifer Ambrose (email@example.com)
Jen Bolick (firstname.lastname@example.org)
Victor Branham (email@example.com)
Jen Du Mond (firstname.lastname@example.org)
Morgan Duncan (email@example.com)
Sophia Fisher (firstname.lastname@example.org)
Will Hayes (email@example.com)
Mark Matthews (firstname.lastname@example.org)
Kathy Mulvey (email@example.com)
Daphne Mustafa (firstname.lastname@example.org)
Kerry Reichs (email@example.com)
Charles Wooldridge (firstname.lastname@example.org)